Terms and Conditions
Payment Obligations, Renewals, and Cancellations
- Website Development Payment Obligations: A down payment is required in order to begin development of your website. This is usually 50% of the upfront design fee, unless an alternative contract or proposal specifies a different amount. The outstanding balance on your website is due after the design, navigation and pages have been approved and built. Final payment is due regardless of whether all content for the pages has been sent by the client. This provision is in place to encourage the client to get content submitted promptly so that their site can go live. It also ensures that CapeWebIT gets paid for performing their duty under the proposal, despite tardy content from the client. After payment, CapeWebIT will still post outstanding content AT NO CHARGE for 1 month. In the event an “under construction” page is posted due to missing content, CapeWebIT will post ONE copy of any text/pictures on existing pages only, for up to 3 months after publish date. After the three months have expired, content posted to site will be billable at our current regular hourly rate. In the event that design and navigation changes are requested after they have been specifically approved by the client, these changes will be billable at our current regular hourly rate.
- Website Development Cancellation: If site design and development work has already begun (such as creating a design concept), then the down payment is non-refundable. CapeWebIT my elect at its sole discretion to offer a partial refund depending upon the circumstances.
- Stock Photography Payment Obligations: Stock photography includes most photos and/or images not provided by the client. Stock photography purchased on behalf of client for use in website development is billable at a minimum of $10 per picture. This amount is separate from the amount quoted for website design and development. Some pictures are more expensive than $10, in which case we will solicit client approval and communicate the price before purchasing.
- Description of Ongoing Costs: There are 2 types of ongoing costs: domain registration and hosting.
- Domain name registration: This cost recurs annually. Domain name registration gives you exclusive rights to a certain name, such as www.mysite.com, so that you can use it for your web-based purposes. You are NOT required to register a domain through us, but we strongly PREFER that you do. If you have registered your own name, make sure you have yourself as the Registrant and Administrative Contact with a current, easily accessible email address. This will help to ensure that your domain can be renewed or transferred should the need arise. Domain name registration fees are not refundable. If you wish for us to release a domain to you that we have registered, there will be a $25 fee per year.
- Hosting: This cost recurs annually. Hosting places the domain name on a particular server connected to the web, which allows us to post a website for viewing through a browser. You are required to host through us, and this is included in your monthly website fee. Hosting comes with domain-based emails, bandwidth, storage space, database and security tools, and other features. If you want to host your site on another server this must be disclosed before we begin programming.
- Hosting Renewal Payment Obligations: Your hosting account will be automatically renewed under the same time and fee structure unless you give written notice to CapeWebIT fifteen (15) days before the renewal date that you do not wish to renew the account.
- Hosting Cancellation Payment Obligations: You may cancel at anytime. If you cancel before the first 30 days from the opening of your account, please refer to the details under “Limited 30-day Money Back Guarantee.” If you cancel after the first 30 days, you will be obligated to pay all fees and charges accrued prior to the effective date of the cancellation. CapeWebIT will refund the prepaid fees for basic hosting for the full months remaining after effective date of the cancellation, less any prior fees and charges, and an early cancellation fee of $25. Accounts that are terminated by CapeWebIT for abuse or violations of internet standards or these terms and conditions will not receive any refund. All cancellations must be received in writing according to the deadlines indicated: regular mail and e-mail are acceptable. Phone requests will not constitute acceptance of any cancellation. Refunds will be issued back to you within 10 business days from your cancellation date.
- Hosting Transfer Payment Obligations: If you wish to transfer your hosting to another provider CapeWebIT is sole developer and owner of all files on our server. These files will be lost after cancellation of services.
- Limited 30-day Money Back Guarantee on Hosting: If you are not completely satisfied with our services within the first 30 days from the opening of the account, you will be given a refund on your website monthly fee excluding setup fees and time accrued from setup date. If paid by credit card, refunds will be issued to the original credit card provided at the time of purchase. If your account has been cancelled by us due to a breach of the terms and conditions on your part, you will not be eligible for a refund. Domain name registration is non-refundable.
- Website Maintenance: There are no required maintenance fees other than domain registration and hosting. We will provide updates to plugins and WordPress software. This is included in your monthly fee. If you request new plugins to be installed these will be charged at our hourly rate.
- Website Maintenance Payment Obligations: Depending upon the nature of the website changes, prepayment may be required. Should the client be invoiced after the changes are completed, the invoice is due upon reciept. If payment is not received within 30 days, the maintenance changes may be taken down until payment is received. After 60 days, there may also be a $35 reposting fee added to the outstanding maintenance invoice balance.
- Homepage Design: Once the site design is approved by the client, usually via email consent, the design is considered ready for implementation. Should the client wish to make changes to a design they have approved, those changes are billable at our standard hourly rate.
- Navigation: Once site outline/map is approved by the client, usually via email consent, the site navigation is considered ready for implementation. Combined with the approved graphic design, this becomes the site structure. Once we build this structure per client approval, any subsequent changes are billable at our standard hourly rate.
- Content: Provision of content is the client’s responsibility, unless specifically negotiated ahead of time as part of the project proposal.
- Text content – Copy for all website pages and links needs to be delivered digitally and should be carefully proof-read by the client. Two rounds of revisions will be provided free of charge. Subsequent revisions will be billable at our regular hourly rate.
- Copy development: Should client wish CapeWebIT to develop content for the site, website content is billable at our regular hourly rate. Development content is accomplished via CapeWebIT interviewing the client about the topic areas to be addressed on their web pages. CapeWebIT then composes appropriate content, submits to the client for review, edit, and approval. Approved content is then posted to the web pages.
- Graphical content – Images outside of the website design must be provided in digital form or in a form, unless otherwise arranged. Subsequent revisions will be billable at our regular hourly rate.
- Database Implementation: Entry of data for database applications is considered client’s responsibility. Entry of data by CapeWebIT is billable, unless otherwise provided for in writing.
- Email – We offer domain-based email accounts to our clients as a separately billed service. We take no responsibility for troubleshooting email problems. If we do assist with email this is billed at the hourly rate.
- Technical Support – We offer local and long-distance phone support to our clients. We do not normally bill for technical support depending on the source of the problem, its severity, and our time invested. If CapeWebIT is not the source of the problem, technical support may be billable.
Domain Transfers and DNS Management
For domains not originally registered with CapeWebIT, there will be a $25 fee to either transfer to the domain into our registration platform, or to transfer-out to another registrar. If your domain is not registered with CapeWebIT, DNS management and troubleshooting tasks are billable at our hourly rate.
Websites Content and Code
CapeWebIT does not transfer content to a new developer or host. Custom written pages and code are considered the property of CapeWebIT and cannot be shared with other developers. Client’s business name and logos are always considered client’s property. CapeWebIT only retains ownership of the code.
In some cases, CapeWebIT will install software for the client’s website that has been built by a third party. Examples include WordPress blog software, shopping carts, photo galleries, plugins, contact forms etc. In these instances, clients will be subject to the terms and conditions of the third party who owns the software, and may use the software as a licensee only. No ownership rights of any kind are transferred to the client.
Access to or transfer of proprietary source code could result in a security risk to CapeWebIT and its clients who are running similar pieces of code. In order to provide custom software development services, clients give us access to private and/or sensitive information, trade secrets, proprietary pricing and business methods. If clients believed that we may be sharing this information with outside developers, they could lose faith that we are protecting their proprietary information. Therefore, neither access nor transfer of any code built for any purpose that is unique and not commonly and publicly available can be granted. Should client want us to build software to run on another server, it must be disclosed upfront and specifically contracted for.
Website components that ARE transferable to another host include html code, graphics, logos, pictures, navigation, text, and the data residing within a database (but not the code). Hourly fees will apply for any special work that needs to be done to transfer those parts of website that do not violate the other paragraphs in this section.
CapeWebIT maintains and troubleshoots the websites we develop for our clients, as well as any domain-based email accounts of those websites. We do NOT assume responsibility for upkeep or provide non-billable troubleshooting on our clients’ ISPs (Internet Service Providers), ISP-based email accounts (firstname.lastname@example.org, email@example.com, etc), your home or office internet connections, or any other non-domain-based issues outside CapeWebIT realm of service. Provision of non-domain-based troubleshooting services will be billable at our normal hourly rate.